AGM – Chairman’s Letter

Notification of The Ferguson AGM on the 24th of April 2021 at 10.00 in the forenoon

[This notification has been published here due to the on going Pandemic situation, to ensure that the AGM is notified prior to the cut off date. Yours Sincerely Ian Richings, Chairman.]

Dear Member,

It has come round to that time of year again, when we would normally be thinking of the Annual Members Weekend and the Annual General Meeting. Alas, there is not going to be an Annual Members Weekend again this year. We are doing the next best thing that we can, which is to have a virtual AGM meeting on Zoom, Saturday 24th April. Anyone wishing to attend the ZOOM meeting will need to email AGM2021@fergusonclub.com to reserve a place at the meeting, on a first come first served basis, as numbers are limited to ONE HUNDRED. The meeting details will be emailed back to you on the Friday before the meeting, 23rd April 2021.

Voting will take place by post only again this year, with the forms being returned to our Returning Officer, Maurice Kirk. We are not including a pre-printed envelope for the return of the voting form. This decision has been made as we only usually receive back around 150 envelopes. Printing and purchasing 3000 envelopes is an un-necessary expense when so few are used; also, it is not very environmentally friendly. There will an email address where scanned voting forms can be sent VOTING2021@fergusonclub.com

As we are going to be producing four Journals per year from number 100, the first one of 2022, the dates that Journals are produced will change. This will enable us to send out the Annual General Meeting and Annual Members Weekend pack with the first Journal of the year. We plan to send out a form with the last Journal of 2021 for members to express an interest in attending the Annual Members Weekend 2022. This will further reduce our costs and be more environmentally friendly.

We hope that you will embrace the changes we are making to the way things are done within the Club. I hope you consider what we are doing is forward thinking and progressive.

I would like to take this opportunity to encourage you to vote in the election of the Executive committee.

Please complete the enclosed questionnaire; the purpose of which is to learn a little of what Ferguson Club Members want. (Return completed to address on the questionnaire.)

Yours sincerely ; Ian Richings, Chairman ; March 2021

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Agenda ; Annual General Meeting 24th April 2021 – 10.00am

This meeting, is reserved for paid up Members of The Ferguson Club who have indicated their intention of attendance by registering via email to take part in a Zoom AGM.

On registering, an Agenda, summary of the accounts and 2 sets of minutes will be emailed. The email will be accompanied by a request to email any Matters Arising from the minutes/accounts by 22.4.21 in order answers may be prepared ready for the smooth running of the Zoom meeting

Only the following agenda items will be considered during the meeting via Zoom

  • Apologies for Absence
  • Minutes of the 2019 and 2020 AGM
  • Matters Arising
  • Chairman’s Report
  • Treasurer’s Report
  • Membership Secretary’s Report
  • General Secretary’s Report
  • Election of Officers for 2021-2022
  • Any business notified to the Secretary in accordance with Rule 30 and declared competent by the Chairman at the Meeting.
  • Venue and date of the 2022 AGM
  • Chairman to close the meeting